The Buzz Around Oasis Academy Is All About Our Volunteers!
Thank you all for the generous help and support over the summer. We are off to a great start and already well on our way to reaching this years goal of logging at least 7,000 volunteer hours. In an effort to streamline the volunteer process and make the time you spend working towards the goal as valuable as possible we are implementing a 3 tier volunteer system.
1. Classroom Volunteers
2. School wide Volunteers
3. Special Projects and Staff Request
1. Classroom Volunteers
We have found that the teachers know what they need and when they need it. Classroom volunteers will work directly with the teachers. Friends of Oasis (FOA) will no longer be directly responsible for scheduling or managing volunteer time in the individual classrooms. Please contact the teachers thru their email or speak with them directly. This type of volunteering would include: reading or math groups, P.E., drama, art, community service, music etc.
2. School Wide Volunteers
School wide volunteers are scheduled for specific on site “duties”, such as morning drop off duty, lunch duty, Pizza Thursdays etc. Many of you may have already committed to these assignments but we could always use more volunteers. A substitution list is available which allows for rescheduling or emergencies (see below).
3. Special Projects and Staff Requests
Special projects and staff requests may be long term or short term in nature but are normally “one time” special skill tasks. These assignments include school maintenance projects, recycling programs, grant writing, FOA committees, paperwork, and data entry. Every effort will be made to place volunteers in areas of interest and skill set.
All communication regarding volunteering at Oasis, with the exception of Classroom based volunteering, will be handled via a central email address “volunteer@oasisacademyfallon.us”. This is the email address that you are receiving this communication from so take a second right now and put it in your contacts.
We are asking that the Oasis staff and volunteers submit their requests and/or offers for volunteering to this email address. By centralizing the communication for volunteering it will allow us to provide a quick and accurate response to managing the volunteering at Oasis. Volunteers please include in your email:
1. Your contact information
· Name
· Phone Number
· Email, if different from the one used
2. Your availability
· Monday AM, Monday PM, Tuesday AM, Tuesday PM, Wednesday AM, Wednesday PM, Thursday AM, Thursday PM, Friday AM, Friday PM, After Hours, and/or Weekends.
3. Type of work or talents you are interested in sharing with Oasis
· Some examples are school repair and maintenance, IT support, uniforms, paperwork, teacher appreciation, and yearbook.
· For School Wide Volunteer activities please note the activity and time slot you would like to be scheduled to cover.
We realize that many of you have already committed to volunteering opportunities and we have not “lost” this information. All sign-up sheets have been incorporated into the new tracking system. If you have any questions about what you may have offered to help with please email “volunteer@oasisacademyfallon.us”.
All volunteers must comply with the volunteer code of ethics and have completed the necessary paper work for a background check. A copy of both of these documents can be found at the front desk on campus.
When you arrive at Oasis to volunteer:
1. Sign in at the front desk. This allows the staff of Oasis to know who is on the school grounds at all times.
2. Obtain an FOA Volunteer nametag. There will be an accordion file for storing nametags alphabetically. If you do not have a nametag please fill out a blank one.
3. Before you leave the school please return your nametag by storing it in the accordion file.
4. Log your hours in the volunteer “Log Book” located at the front desk.
5. Sign out.
Each family is responsible for tracking and summiting their volunteer hours. All hours are to be turned into the Log Book before the end of each quarter (10/14, 12/22, 3/16, & 5/15). Please feel free to update the Log Book monthly. This information is critical to our school as it is used for obtaining funding and grants as well as leading to the overall success of our students and school.
If you cannot make your committed time (School Wide and Special Projects): If you have signed up for volunteer time it is your responsibility to find a replacement if you cannot be there.
· Same Day Emergencies: If you have a short notice emergency that will not let you meet your committed time please notify Julie Evans via email at jevans@oasisacademyfallon.us , copy us at “volunteer@oasisacademyfallon.us”) and call the school at 775-423-5437.
· General Rescheduling: If you are unable to find a substitute or replacement please contact us at “volunteer@oasisacademyfallon.us” 24 hours prior to your scheduled time so we can assist you.
· Classroom Volunteers: You will need to contact the specific teacher you have committed to help.
If you have family or friends that would like to be a volunteer please forward this information to them.
Thank you for your continued enthusiasm and support. We look forward to a strong and successful volunteer program.
Friends of Oasis Academy
